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ANBE/BIOL 415 -- CONSERVATION BIOLOGY
The following recommendations for effective communications are from the American Institute of Physics (AIP), AIP Office of Government & Institutional Relations; 1630 Connecticut Avenue, NW; Suite 750; Washington, DC 20009.
WRITING TO A MEMBER OF CONGRESS:
One of the most effective ways to communicate with a Member of Congress is through a well-reasoned personal letter.
Your correspondence is more likely to have an impact if you follow these guidelines:
- Limit your letter to one page
- Typewritten letters or e-mail messages are preferable. If you write a handwritten letter, be sure that is easily legible. Include your full name and address on your correspondence.
- Discuss one issue. Multiple-subject letters are more difficult for your Senator or Representative to answer, and you are less likely to receive a direct reply.
- A three paragraph format is often most effective:
- In the first paragraph, state your reason for writing, and your "credentials."
- Provide greater detail in the second paragraph. Be factual rather than emotional, and specific rather than general. Discuss how the subject affects you and others. Cite the bill title or number when possible.
- In the third paragraph, request action: a vote for or against a bill, or consideration of a different approach.
- If you are not a constituent of the Member of Congress to whom you are writing, send your letter in care of the appropriate committee.
Suggested address style:
The Honorable The Honorable United States Senate U.S. House of Representatives Washington, D.C. 20515 Washington, D.C. 20515 Dear Senator Dear Mr./Ms. (or Representative)
